NOTE: Positions are open ONLY to Guyanese or CARICOM nationals.
Job responsibilities:
- Provide administrative support to Administrative Manager
- Responsible for prompt and accurate Travel and Visa booking arrangement.
- Book reservations for travel, hotels, rental cars, and special events etc.
- Provide support services including arranging for meeting room, preparing required materials and coordination of all meeting and visitor schedule.
- Coordinate staff logistics daily and ensure all appointments and meeting are attended.
- Maintain and update company’s database of staff and vendors.
- Liaising with internal departments to ensure client needs are effectively fulfilled.
- Building and maintaining relationships with clients and key personnel(s) within customer companies.
- Schedule job interviews and contact candidates as needed.
- Maintain and update company’s database of staff and vendors.
- Ensure strict adherence to internal policies and regulations.
- Keep staff informed and reassured with regular Admin/HR updates.
- Ensures processing of payments to external partners and maintaining updated records of invoices and receipts.
- Plan and improve employee well-being by promoting healthy workplace initiatives.
- Prepares reports and presentations as assigned.
- Manage office supplies (stock) and place order for new stock when necessary.
- Plan and update manager's itinerary to ensure all important meetings and activities are captured.
- Effectively maintain company calendar, schedule appointments and book meetings as required
- Overseeing general appearance of office, pantry and public areas.
- Ensure operation of office devices and equipment by completing preventive maintenance requirements, following up with repairs, maintaining equipment inventory and evaluating new equipment.
- Promptly, accurately, professionally and courteously receive all telephone calls/inquires and director record and relay messages.
- Oversees and administers the day-to-day activities of the office
- Provide assistance and support in problem solving, project planning, development and execution of organization’s goals and objectives.
- Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Assisting other departments such as Human Resource or Financial department with administrative support.
Job Requirements:
- Degree or diploma in related field
- Minimum of 2 years’ experience in an admin capacity.
- Good communication skills (written and verbal)
- Critical thinking and strategic problem analysis
- Computer literacy – good use of MS Office packages
- Excellent relationship management
- Self-driven and result oriented with a positive outlook